Updating records retention schedules in nys

The continuum concept outlines four actions that recur throughout the life of a record.

These actions are: Each person who touches the record performs one or all of these activities.

The arrival of the Information Age means that much of our history is now recorded in electronic format, including your agency’s activities.

Because of that, you need to develop a strategy for managing electronic records.

Government agencies use digital imaging to enhance productivity, provide greater access to certain types of information, and as a preservation option.

Digital imaging offers many advantages, including: improved distribution and publication, increased access, streamlined workflows, and a greatly reduced need for physical storage space.

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No matter what your final strategy, the records that exist in your agency should be: As you explore conversion and migration options, consider which media are appropriate for long-term retention.Because different stakeholders throughout an enterprise have different needs and roles in electronic records management, the development of your electronic records management strategy requires joint planning, communication, and training.Legal Framework Your strategy must conform to the legal mandates in such areas as: chapter for more information on legal mandates and legal frameworks in general.All records fall into a records series, and each records series should be managed according to an appropriate records retention schedule.By managing related records as a group, you can efficiently preserve and dispose of your records.

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